New Calculator Tool Helps You Plan Physically Distanced Events and Exhibitions

July 15, 2020

As exhibitions and events grapple with how they are going to lay out their exhibit floors, meeting rooms and banquet areas, The Expo Group released a Crowd Density Calculator that can be used by anyone seeking to better understand their attendee-to-square-footage capacity.

A free widget also has made available to the industry.

“As we start moving forward together with industry guidelines, our team saw an opportunity to ease the way for others in the industry with these online calculators,” said Randy Pekowski, The Expo Group’s president and COO.

He added, “We invite everyone to try it out, and anyone can place the widget on their websites to promote the healthy and safe return of trade shows and events.”

Dedensification is believed to be important in reducing the spread of COVID-19 when combined with other measures, but strategically spreading out people in spaces can also keep the compelling nature of face-to-face engagement.

The industry guidelines from International Association of Exhibitions and Events and the International Association of Venue Managers recommend 28 square feet per person, which creates a capacity limit just under 50 percent of that required by fire codes in the United States.

The calculator applies the 28-square-foot standard to the gross square footage to help determine the number of humans that can be safely in the space. It also allows users to subtract a percentage of space for equipment or staging areas, and reminds that all staff and exhibitor personnel must count toward total allotted capacity.

Additionally, The Expo Group has released tactical health and safety protocols as well as strategic creative resources for professionals grappling with the impact of COVID-19. Learn more here.

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Overview: The award-winning Orange County Convention Center (OCCC) goes the extra mile to make every day extraordinary by offering customer service excellence and industry-leading partnerships. From their dedicated in-house Rigging team to their robust Exhibitor Services, The Center of Hospitality brings your imagination to life by helping you host unforgettable meetings and events. With more than 2 million square feet of exhibit space, world-class services and a dream destination, we are committed to making even the most ambitious conventions a reality. In October 2023, the Orange County Board of County Commissioners voted to approve allocating Tourist Development Tax funding for the $560 million Phase 5A completion of the OCCC. The Convention Way Grand Concourse project will include enhancements to the North-South Building, featuring an additional 60,000 square feet of meeting space, an 80,000- square-foot ballroom and new entry to the North-South Building along Convention Way. “We are thrilled to begin work on completing our North-South Building which will allow us to meet the growing needs of our clients,” said OCCC Executive Director Mark Tester. “As an economic driver for the community, this project will provide the Center with connectivity and meeting space to host more events and continue to infuse the local economy with new money and expanding business opportunities.” Amenities: The Center of Hospitality goes above and beyond by offering world-class customer service and industry-leading partnerships. From the largest convention center Wi-Fi network to custom LAN/WAN design, the Center takes pride in enhancing exhibitor and customer experience.  The OCCC is the exclusive provider of electricity (24-hour power at no additional cost), aerial rigging and lighting, water, natural gas and propane, compressed air, and cable TV services. Convenience The Center is at the epicenter of the destination, with an abundance of hotels, restaurants, and attractions within walking distance. Pedestrian bridges connect both buildings to more than 5,200 rooms and is within a 15-minute drive from the Orlando International Airport. The convenience of the location goes hand-in-hand with top notch service to help meet an event’s every need. Gold Key Members The OCCC’s Gold Key Members represent the best of the best when it comes to exceptional service and exclusive benefits for clients, exhibitors and guests. The Center’s Gold Key memberships with Universal Orlando Resort, SeaWorld Orlando and Walt Disney World greatly enhance meeting planner and attendee experiences offering world-renowned venues, immersive experiences and creative resources for their events. OCCC Events: This fiscal year, the OCCC is projected to host 168 events, 1.7 million attendees, and $2.9 billion in economic impact.  The Center’s top five events during their 2022-2023 fiscal year included:  AAU Jr. National Volleyball Championships 2023 200,000 Attendees $257 Million in Economic Impact MEGACON 2023 160,000 Attendees $205 Million in Economic Impact Open Championship Series 2023 69,500 Attendees $89 Million in Economic Impact Sunshine Classic 2023 42,000 Attendees $54 Million in Economic Impact Premiere Orlando 2023 42,000 Attendees $108 Million in Economic Impact