Katie Cook
Katie Cook is the Marketing Communications Specialist for Expo Logic, an event registration company that works with clients worldwide to provide innovative registration and lead retrieval services.
6 Tips to Keep in Mind When Planning Event Security
July 19, 2018
In today’s post 9/11 world, event security has become a top concern for event planners. All types of events can be vulnerable to security threats, no matter the size of the event or the location. Event organizers must always be thinking about the best ways to implement security at events in order to keep their attendees safe.
Here are some key points to consider when creating a security plan for your next event:
- Provide safety and security training for event staff – Staff that have been previously trained in safety and security measures are better equipped to identify and react in the case of an emergency. Also, trained staff can be an extension of your surveillance at the ground level with staff members directly interacting with your attendees.
- Focus on event assessments – Create a system to assess the threat level at your event and create a security plan based on this assessment. For example, a smaller event held inside a secure venue would be assessed as low-risk and your event security would be planned accordingly.
- Implement different techniques for layered security – Don’t just stick with one element for security at your event. Increase safety and security with different techniques like metal detectors, uniformed officers, and camera surveillance.
- Event security also means data security – Event organizers are also responsible for keeping attendee data safe and protected. Start by keeping your event registration simple and secure, only asking for the information you really need to get them to your event. In addition, use foolproof technology that is already setup to ensure data security.
- Choose a trusted venue – Your event’s security is a number one priority, so make sure it also is a priority of your event venue. Work with venues that have security measures in place and take event safety just as seriously as you do.
- Plan and prepare for medical emergencies, too – Form a plan with your event staff for how to handle and react in the case of a medical emergency. Create and share a list of contact information for the local hospital, fire department and police department that is easily accessible to your event staff.
Event organizers must remember to think ahead and be prepared for whatever situation may occur. Being proactive about creating a security plan for your event is essential so everyone involved can feel confident and know what to do in case of an emergency.
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Partner Voices
One of the most iconic names on the Las Vegas Strip just got an upgrade. Mandalay Bay has everything that your business needs from a refreshed convention space designed to inspire productivity and creativity, to an impressive selection of world-class restaurants and amenities. If you're looking for a venue that's both inviting and innovative, you have to be here.
New Wave Experiences
Mandalay Bay continues to invest in a new wave of enhancements both in the convention space and within the resort as a whole. New restaurant openings including Orla by Michael Mina, drawing inspiration from the award-winning chef’s childhood in Egypt and with flavors and décor inspired by the spices found in markets common to coastal Mediterranean towns, as well as Caramá by Wolfgang Puck, bringing the essence of Italy and spirit of Wolfgang into one concept, are recent additions. The Four Seasons Hotel Las Vegas also experienced a recent remodel of all 424 rooms. Swingers, a high-end, adults-only golf and entertainment concept will debut in Fall 2024.
Enhanced Technology
Creating a truly effective conference venue requires careful thought into what a business needs: the right technology, capacity, and inspiration to bring ideas to the next level. As part of the resort’s refresh, Mandalay Bay implemented state-of-the-art technology upgrades, installing cutting-edge Cat6A Ethernet cabling throughout the convention center. This advancement doubles the frequency of data transmission, enabling lightning-fast speeds up to 9400% faster. The convention center now boasts 11 dynamic digital walls, spanning up to 24' x 13', strategically positioned for brand placements, sponsorships and targeted event messaging. Additionally, attendees can benefit from 20 double-sided 55" mobile flexible display units, facilitating effortless navigation to meeting rooms and events. RFID locks were installed on all meeting room doors, and over 200 motion detection cameras have been placed throughout the space.
Refreshing New Design & Fine Art
The newly remodeled convention space provides a bright and vibrant atmosphere that complements Mandalay Bay's tropical-inspired brand. Featuring white-washed walls and ceilings adorned with bold floral patterns in cerulean and coral tones, the space is complemented by warm walnut accent walls. In addition to the redesign of all pre-function spaces, meeting rooms and ballrooms, Mandalay Bay's 1 million square feet of exhibit space has undergone a rejuvenation, including new paint, covered pillars and relocated strobe lights.
Sustainable Spectacles
Mandalay Bay is committed to Focused on What Matters and creating more responsible meetings. Refillable water stations all available around the resort, cutting unnecessary plastic usage from single-use bottles.
The Mandalay Bay campus’ recent upgrades represent a bold step forward in redefining the Las Vegas experience. With a focus on innovation, sustainability, and unparalleled service, Mandalay Bay sets a new standard for excellence in business hospitality. Whether you're seeking cutting-edge conference facilities, world-class dining options, or simply a luxurious retreat, an unparalleled meeting experience awaits.
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